History

Show Presentation
 
 802.9-R
 
Policy 802.9-R

Funds Raised For The School

Fund Raising Groups

Fund raising projects may be undertaken for the benefit of individual schools by the following groups:

A. An internal school grouping consisting of a class, several classes, or the entire school organized for the specific purpose of raising funds.  This unique organization formed to raise funds will disband at the completion of the project.

B. An internal school association organized on a yearly basis with a specific function to perform within the school, such as student councils.

C. A school committee made up of administration, staff, parents and students.  This committee would determine the needs of the school by providing input from their respective groups.  It would then be responsible to plan the fund raising events and recruit help from volunteers within their organizations.

D. A Parent Advisory Council (PAC) formed under the authority of Section 8 of the School Act and organized under District Policy and Regulation  1002.4.

Fund raising by groups, other than those listed in “A through D” above, must be pre-approved by the Superintendent or designate.

Management of Funds Raised

The management of all funds raised shall be as follows:

NOTE:  The collection, receipting, accounting and disbursement of all funds derived from fund raising events must conform to the terms and conditions of any applicable license agreement.

For groups A and B or C above

(a) Each fund raising project must have a clearly stated goal and must be pre-approved by the principal or designate.

(b) The collection, receipting and disbursement of all funds raised for the goal in (a) above are controlled by the principal or designate.

(c) All funds raised shall be deposited in a school interest-bearing account.

(d) Accounting of all funds raised shall be shown in the school’s financial records which shall be open to audit by the School District.

For group D above

The PAC, in consultation with the school principal, shall manage their funds under the provisions of Method 1 or Method 2 below:

Method 1

(a) The collection, receipting and disbursement of all funds raised shall be handled by the PAC.

(b) All funds raised shall be deposited in a Parent Advisory Council (PAC) interest-bearing account, with two signatures required for disbursement; one signature from the school’s principal or designate, and the other from an authorized signing member of the PAC.

(c) Disbursement of funds must be for items selected from priorities determined cooperatively by the PAC, the principal, and the staff at the particular school.

(d) Accounting of all funds raised shall be shown in the PAC’s financial records which shall be open to audit by the School District.

Method 2

(a) The collection, receipting and disbursement of all funds raised shall be handled by the school’s principal or designate on behalf of the PAC.

(b) All funds shall be deposited in a Parent Advisory Council (PAC) school interest-bearing account, with two signatures required for disbursement; one signature from the school’s principal or designate, and the other from an authorized signing member of the PAC.

(c) Disbursement of funds must be for items selected from priorities determined cooperatively by the PAC, the principal, and the staff at the particular school.

(d) Accounting of all funds raised shall be shown in the school’s financial records which shall be open to audit by the School District.        


Board Concurrence:  05 March 1990
Board Concurrence with Revision:  21 October 1996


Cross References

1005.4-Money-Raising Activities in the Schools
1005.5-Participation in Community Fund Drives
1005.2-Interscholastic Competitions and Contests